Monday, June 6, 2011

Insert auto-updating page number references in BODY of Word doc?

How do you insert page number references in the BODY of a Word (2003) document that will AUTOMATICALLY UPDATE when document page breaks change?



For ex, I have a long document whose content changes often. I want to be able to say ';Also see Product A on page ___ or Product G on page ___';, or ';Refer to table on page ___';. I need to insert a code that will automatically update those page numbers each time the page breaks change. I know I did that years ago but can't even remember what it's called.Insert auto-updating page number references in BODY of Word doc?
You use a bookmark and a reference to it. Do this:



First, to set up the bookmark. For a reference to a table, skip this.



1. Click where you want the bookmark to go.

2. Click the Insert-%26gt;Bookmark menu item.

3. Give the bookmark a name.

4. Click the Add button.

5. Click Cancel.



Now to insert the reference. This works for both bookmarks and tables.



1. Click where you want the reference to go.

2. Click the Insert-%26gt;Reference-%26gt;Cross Reference menu item.

3. Select the type of reference, bookmark or table, in the Reference Type list box.

4. In the Insert Reference To list box, select Page Number.

5. Click Insert.



Note that these references may not automatically update if text changes move the page number. If you select the entire document (CTRL/A) and press the F9 key, they will update.



You can also set them to auto-update before printing this way:



1. Click the Tools-%26gt;Options menu item.

2. Click the Print tab.

3. Check the Update Links checkbox under Printing Options.

4. Click OK.



Hope that helps.

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